What to Expect at a Corporate Flight Simulator Event

What happens at a corporate flight simulator event?

Your team takes part in a flight simulator mission with a briefing, turns at the controls, and a guided debrief. Before the event, the organizer shares the headcount, preferred dates, and the kind of session the team wants. When you arrive, we check everyone in and walk through the room. The instructor explains the controls and crew jobs before anyone flies. During the flights, guests rotate through roles while staff run the booked stations, including setup and resets. You can take the controls, help with navigation or a checklist, or watch the flight from inside the room. The debrief gives everyone a chance to describe what happened and what helped the crew. There is room for photos at the controls, too. The session takes place entirely in simulators at our Midtown Manhattan studio, so your team shares the experience together in the room.

1. Pick your space and date

   Tell us your headcount and preferred dates, then choose from the bookable stations.

2. We run every station

   Your crew is briefed, rotated through roles, and guided by staff at every station. Station setup, reset, and cleanup of the room included.

3. Debrief and celebrate

   A structured debrief, photos at the controls, and a story your team keeps telling.

How long is it and how is the time used?

Events run for two or three hours, with the duration chosen around the group size and the stations booked. The sample below shows a three-hour G1000 session for six guests. It begins at the booked start time with check-in and a room walk-through, then moves into the briefing, a demonstration of the controls, and planning for the flight. Flying happens in waves, with time allowed for changing seats and resetting the simulator. Each wave has a short debrief before the next part of the session. The final block brings the group together to choose takeaways. Read the offset column as minutes from your start time, rather than as a clock time. This is a sample for that particular group and simulator, not a promise of uninterrupted flying for each guest. Your instructor guides the actual session, including the crew rotations and the parts of the flight you practise.

Who runs the event?

An FAA-certified instructor runs each training simulator, and a dedicated operator runs the VR room when it is part of your booking. Our instructors include airline pilots who fly professionally and instructors trained under airline pilot mentorship. The instructor briefs your group, explains the controls, guides the flights, and leads the debrief. You have someone beside you when it is your turn on the training simulator, so you can ask questions as you go. VR sessions are staffed as well, with an operator handling the station. Station setup, resets, and cleanup of the room are handled by the team. On a single-simulator booking, a second instructor is available as an add-on for a larger group. Tell us what your team wants to practise when you arrange the event. That gives the instructor a focus for the briefing and the conversation after the flight.

What does each person do during the flight?

One person flies at a time on each simulator, while other guests take a crew job or watch. The Pilot Flying handles the controls with the instructor alongside on the training simulator. The Navigator plans the route, watches the position, and calls the next move. Another guest can read the checklist flows so the pilot has help keeping track of the next task. These jobs give you something specific to do while someone else is flying, and let you notice how your teammates communicate. Guests who prefer to observe can watch from inside the room and see what the pilot sees. Observers are welcome at no charge, but they count within the published guest capacity. Photos and video are encouraged. During the debrief, observations from the people watching are useful alongside the pilot’s account: you may have noticed a helpful call or a missed handoff that the pilot did not.

Do we need experience, and what should we bring?

No flying experience, preparation, or special clothing is needed for a corporate simulator event. Wear comfortable shoes, since the rudder pedals work much like pedals in a car. The instructor explains the controls and the session before you take your turn, and you can ask questions during the flight. First-time guests can join alongside colleagues who have flown before; instructors match the scenarios to the people taking part. You can also choose a crew job or observe from inside the room. If you are organizing the visit, share the booked start time and the door instructions that arrive by email the day before. Tell us ahead about access needs so we can plan the seat. There is no homework for your team. A useful starting point is simply to decide what you want to notice about working together, such as how you pass information or ask for help.

Which simulators can we book today?

The bookable choices are listed below, with guest limits for each duration. Choose the G1000 simulator, the VR room, or the combination of both according to the size of your group and the kind of flying you want. The G1000 is an FAA-approved Advanced Aviation Training Device, often shortened to AATD. It is a fixed-base training simulator with an instructor alongside. The VR room is recreational and is not FAA-approved. A dedicated operator runs that room. These are different experiences, so tell us whether your team wants guided simulator instruction, VR flying, or a session using both. The guest limits include people who come to observe as well as those taking the controls. Check the configuration for the duration you want before sharing a headcount with your team. Other configurations remain available by request for a later event and are not part of the bookable lineup shown here.

Where is the studio and when do we arrive?

Our studio is in Midtown Manhattan at 35 West 31st Street, Suite 901. By appointment only. Arrive at the start time. The first block is check-in and the room walk-through. Door instructions arrive by email the day before. The building and suite are step-free by elevator. The simulators sit on a platform with equipment on the floor around them. Tell us ahead and we plan the seat. The elevator fits about four people comfortably, so your group may use it in smaller groups. There are two restrooms, one men’s and one women’s. The simulator bays are separate from the lounge and event area, where guests can sit, talk, and lay out food. Share the arrival details with everyone coming, including colleagues who plan to observe. The door email is the practical guide for getting into the building for your appointment. If someone needs help planning their seat, tell us before the visit so that conversation can happen ahead of the event.

• 35 West 31st Street, Suite 901
• By appointment only.
• Arrive at the start time. The first block is check-in and the room walk-through. Door instructions arrive by email the day before.
• The building and suite are step-free by elevator. The simulators sit on a platform with equipment on the floor around them. Tell us ahead and we plan the seat.

Can we bring food and drinks?

Yes. Most teams bring their own food and drinks, or use their own caterer, and handle the setup and cleanup themselves. If you want us to arrange catering, ask when you request the event so we can discuss the menu and headcount. That is an added service quoted for your event, covering ordering, delivery timing, setup, and cleanup. Allow about one week if you want us to arrange food, with the final headcount about three business days before the event. Dietary needs can be covered on request, so include them in that conversation. The lounge has sectional seating along the street windows, an eight-foot conference table, space to lay food out, and a mini refrigerator. A vintage airline galley cart hosts drinks and ice. The lounge and briefing area are available during multi-station events; discuss your food plans with us when choosing the space and duration.

• About one week of lead time if you want us to arrange the food
• Final headcount about three business days before the event
• Mention catering in your request and we include it in the quote

What if we need to cancel or reschedule?

Full refund or free reschedule 14 or more days before your event. Between 7 and 13 days, a 50 percent refund or a free reschedule. Inside 7 days there is no refund; if something changes that close to your event, contact us and we will work with you on the date. No deposit is required to reserve. The full event cancellation policy is linked below, so the organizer can share the same terms with anyone approving the booking. If your plans change, contact us about your event and the date you booked. Keep the policy with your event details so you can refer to it before making a change. An organizer arranging several parts of an offsite can also share it with the person coordinating the team’s calendar. Read the event section of the policy when reviewing a cancellation or a new date, and contact us with any questions about your booking.

How do we get the most out of the time?

Pick one or two mission focuses before the event so the instructor can shape the briefing and debrief around your team. You might choose communication under time pressure, clearer roles and handoffs, decisions with incomplete information, or rotating leadership. During a flight, pay attention to specific moments: a call that helped, a task that needed a clearer owner, or a decision made before everyone had spoken. Those observations give the debrief something concrete to discuss. The aim is to leave with a shared mission story, useful behaviors to repeat at work, and a debrief structure you can use again. Guests can also order a pilot logbook for the training simulator portion, with entries signed by the instructor. That applies to instruction on the FAA-approved training devices; the recreational VR room is not FAA-approved. Come ready to try a crew job, listen to teammates, and contribute what you noticed.

Pilot logbooks for your guests. The training simulators are FAA-approved devices, so the time counts as real, loggable instruction. Order a pilot logbook per guest and the instructors sign the entries. The standard pilot logbook on Amazon

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Frequently asked questions